Human Resources Employment Specialist
The Human Resources Employment Specialist will be responsible for the overall lifecycle of staff and volunteers. This includes the full cycle talent acquisition to ensure a positive candidate experience from recruitment to onboarding. In addition, the HR Employment Specialist will be a support for HR concerns or issues that arise among staff and service corps. Responsibilities include recruitment, hiring, training, orientation, and being a resource for all team members, as well as the creation of essential forms, procedures, and communications that support this work.
Core Staff benefits include health, dental, vision, life insurance, 403B plan, holidays, vacation, sick, and personal days. In addition, core staff enjoy use of campus property (lake/beach, tennis & basketball courts, the hiking trails and the sanctuary), can attend all optional classes that are offered to program participants as well as select over 1,500 specially designed classes that are offered only to the staff community. Core staff receive a complimentary catalog workshop as well as discounts on other catalog workshops, discounts in the Café, Omega Store, and Wellness Center. When campus is open, we are happy to extend complimentary lunch in the dining hall to staff when they are at work.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Minimum 3 years as a human resources generalist and 2 years of recruitment experience
Excellent communication skills, both oral and written
- Must have ability to communicate professionally at all levels, from emails to public speaking
- Must be adept at conveying sensitive and nuanced information
- Ability to do public speaking
- Clear and patient training/teaching skills
- Adept at office systems including Excel, Power Point, and Omega-specific database programs
- Very detail-oriented and motivated, with an excellent ability to multitask and follow-through independently
- High level of integrity; projects credibility and maintains confidentiality
- Ability to handle the demands of various personality types
- Understanding of the content of Omega’s workshops
- Awareness of trends and development in the holistic education field
- Team player
- Alignment with Omega’s mission, goals, and core values
- Maintain current and up to date knowledge of all HR Employment Laws including regulatory compliance, health and welfare benefits, statutory and employer sponsored benefits.
- 4-8 years experience in human resources and recruitment
- Bachelor’s degree in human resources or related field and/or SHRM certified
- Professional experience with ADP
- Coaching, mediation, or counseling experience and/or training
- Diversity and inclusion training or focus
Omega staff or volunteer experience
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Oversee recruitment strategy to attract and retain over 300 Seasonal Team Members and year-round Core Staff in collaboration with P&C team members and department managers.
- Design recruitment strategies and guide P&C team and department managers in implementing and adhering to timelines.
- Research and utilize social media and other recruitment tools and channels to attract top talent.
- Create job postings and hiring communications.
- Source, screen and conduct interviews with candidates to assess qualification and discuss expectations of each position; manage and route incoming applications.
- Train, coach and counsel managers on interview techniques, do's and don'ts of the interview process, create and provide hiring guidelines to assist in recruitment timeline.
- Support onboarding efforts which include: new hire paperwork, processing background checks, reference screening, orientation, etc.
- Ensure adherence to recruitment and equal employment opportunity laws and practices.
- Partner with Staff Development to design and implement best practices for job satisfaction and retention.
Provide guidance to Staff and Service Corps in the identification, understanding, and use of Omega policies and procedures specific to their individual questions or circumstances.
- Design and implement relevant orientation and training in partnership with P&C team.
- Serve as the primary resource for issues that fall within HR policy and need to be handled following legal requirements (versus relational strategy alone), e.g. for issues falling outside psychological/social or residential.
- Serve as a resource and provide consultation, referral, and follow-up to Staff and Service Corps for questions or concerns including, but not limited to, work situations, concerning/challenging behavior, general well-being, and residential life where applicable.
Work on various human resource projects, including:
- job descriptions, evaluations, paperwork tracking, updating handbooks, manuals, and information packets
- research human resource laws and best practices
- Provide input into decision making for terminations and conduct termination procedures as necessary
- Conduct investigations; interview, create reports and provide input into results of investigation
- Respond to emergency and/or critical situations involving staff and service corps
- Assist with residential issues where applicable from a HR standpoint (e.g. mediation issues, communicate with relevant stakeholders, etc.)
- Provide partnership in administration of benefits.
- Assist Staff Development team members in events for staff and service corps when needed
- Maintain communication with People & Culture Assistant Director and coworkers on staff behavior and campus pulse
- Attend weekly department meetings and other important staff or community meetings
- Other job responsibilities as deemed necessary by supervisor.
This position has no supervisory responsibility.
- This position functions in Omega’s administrative offices on the Omega campus.
- Physical demands: During the Omega season, this role can be active, requiring walking to inspect the campus and respond to campus emergencies. In the off-season, this is moderately sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand, as necessary. Office workers aren't expected to perform heavy lifting regularly, but they may be expected to lift a box of paper or similar item, which weighs approximately 20 pounds.
- This is a full-time position.
The days and hours of work are Monday through Friday, 9 a.m. to 5 p.m. These times may fluctuate when special needs arise. During the season, these times will usually include at least one weekend day (typically Tuesday through Saturday or Sunday through Thursday).
After carefully reviewing the requirements below, qualified individuals are invited to apply. A resume and well-crafted cover letter should be attached that serves as an introduction and includes following:
- Why are you applying for this role?
- What can you offer Omega?
- What do you imagine this role will offer you professionally and personally?
- How do you know Omega’s work? Have you experienced us on campus or in some other way?
- In what way has your professional life reflected Omega's mission statement?
- In what way has Omega’s core values resonated within your work life and personal
- Which core value do you resonate with most fully and why?
- What are your salary requirements? (Feel free to state a range.)
- How did you find out about this position?
Applicants with disabilities may be entitled to reasonable accommodations to assist in completing this application to the extent required by applicable law. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing undue hardship on Omega, such as providing an application with larger font for applicants with impaired vision. Please inform Omega’s People & Culture Department if you need assistance completing any forms or participating in the application process at email@example.com.
Omega Institute is an equal opportunity employer.
We seek diversity within our staff that reflects the diversity of the communities we serve.